How do I submit?

We welcome Synthesis proposals at any time, but set 3 target dates for review each year: 1 March, 1 July, and 1 November.  The review process take about 8 weeks.  Please allow a minimum of 4 months between your proposal submission and your target meeting week.

Email applications to

Proposals should be brief (about 4-7 pages) and include:

  • Title  
  • Full contact details for group leaders
  • Project summary
  • Statement of meeting goals
  • Statement of applicability to EOL
  • Identified participant list (Include full name, title, institutional affiliation, nationality, and U.S. visa status, if applicable, for each participant. Clearly identify junior or student participants.)
  • Statement of novelty (How will the combination of participants or the meeting product be novel?)
  • Tentative agenda or topics to be covered
  • Tentative meeting logistics (ideal location, duration, timing – please do not request EXACT dates, rather request a 7-10 day window)
  • Meeting outcomes and products (i.e. specific EOL content, taxonomic lists, novel programs or applications, potential EOL curators, larger grant proposals, educational tools or curricula, community-vetted taxonomic bibliographies for the Biodiversity Heritage Library, etc.)
  • Itemized meeting budget (see What a Proposal Budget Should Contain for detailed instructions)

Please note:  Each funded synthesis meeting is required to produce a summary report appropriate for journal submission within 8 weeks of meeting conclusion. Acceptance of offered funding constitutes agreement to produce a report.

Also note:  EOL is open access and open source. All content and applications committed to EOL must meet and maintain these standards.

Please contact Mark Westneat ( or Audrey Aronowsky ( for more information or to discuss proposal development.

Strong proposals usually contain ideas and questions that are novel and forward thinking regarding biodiversity science, and also make a solid commitment to helping the EOL develop content or realize novel uses or interpretations of EOL content.  International, institutional, career-level and other forms of diversity of attendees are important to our mission. Moderate sized meetings (10-15 people) are often more effective than large (25-30 people) meetings, for some themes.